Got a workflow that’s quietly eating your team’s time, or just curious what automation could actually do for a business like yours? We’d like to hear about it.
Email Us
The quickest way to reach us is email: admin@botflowcraft.com. Tell us a little about your business and what you’re hoping to automate, and we’ll reply within one business day.
Prefer a Call?
Just mention it in your email and we’ll set up a free 15-minute discovery call to talk through what’s actually possible, no obligation attached.
What Happens Next
We read every email that comes in. If it looks like a good fit, we’ll set up a short call to dig into your workflows before putting together a plan.
What to Include in Your Email
The more context you give us, the faster we can point you in the right direction. Mention the tools you’re already using (your CRM, accounting software, help desk, that sort of thing), roughly how big your team is, and whichever process is costing you the most time right now. Not sure yet what’s actually worth automating? That’s fine too. Just say so, and we’ll help you figure it out on the call.
Who We Work With
We work best with founders, operators, and teams growing fast enough that manual work has turned into the bottleneck: too many leads to qualify by hand, tools that refuse to talk to each other, hours lost to data entry that could go toward actual decisions instead. Sound familiar? We’d like to hear from you.
Frequently Asked Questions
Is the discovery call actually free? Yes, no obligation attached. It’s a chance for us to get a read on your workflows, and for you to see whether our approach fits before committing to anything.
Do you need a technical background to work with us? Not at all. We handle the entire build ourselves, and part of the handover process is training your team to run and adjust the system without writing a line of code.
What if you’re not based near us? Doesn’t matter. We work with businesses remotely, so location isn’t a barrier to getting started.
Which Service Might Fit Your Situation
Not sure which of our services matches what you’re dealing with? Here’s a quick way to get your bearings before you sit down to write that email. It’s not a substitute for actually looking at your process, but it should point you, and us, in the right direction.
Customers asking the same handful of questions over and over, or leads going cold because nobody replies fast enough outside business hours: that’s usually an AI Agents & Chatbots problem. These aren’t scripted bots reciting canned lines. They handle real conversations and make judgment calls, qualifying a lead, answering something nuanced, or routing a message to the right person, all without a human watching every conversation come in.
Does your sales team spend real time copying information between your CRM and everything else, or lose track of exactly where a deal stands? That’s CRM Automation. The goal is to keep your CRM accurate and current on its own, so the data your team relies on to make decisions is actually worth trusting.
Invoicing, reconciliation, expense approvals, reporting: if any of these are quietly eating hours every week because someone has to shuffle numbers between systems by hand, you’re looking at a Finance Ops Automation situation. It’s about connecting the financial tools you already use so information flows between them correctly, and nobody has to type the same figure in twice.
A support ticket sits untouched for two days. A payment fails and nobody notices until a customer complains. A deadline quietly slides by. If that’s the shape of the problem, you probably need Smart Notifications, alerts that reach the right person at the right moment, through whatever channel your team actually pays attention to.
Maybe scheduling, posting, and repurposing content across platforms has quietly become its own part-time job, and keeping a consistent posting cadence still keeps slipping anyway. That points to Social Media Automation. We build the connective tissue that gets content out the door on schedule and feeds engagement data back to wherever your team actually reviews it.
Sometimes the real problem is simpler than it looks: two of your tools just won’t talk to each other, and someone’s been bridging that gap by hand, or with a spreadsheet, ever since. That’s Custom API Integrations, and it’s often the foundation sitting underneath several of the categories above, even when the visible pain point looks like something else entirely.
Still not sure after reading all of that? That’s fine too. Just describe what’s slowing your team down in plain terms in your email, and we’ll tell you honestly which category it falls into, or whether it’s really a mix of a few.
What to Expect on the Discovery Call
The discovery call is meant to stay low-key, genuinely just fifteen minutes, so there’s no elaborate agenda. By the time we get on the call, we’ll already have read what you sent us, so we’ll know your tools, your team size, and the process you flagged as the biggest time sink. We’re not starting from zero.
From there, it’s mostly us asking questions. How does a specific workflow actually run today, step by step? Which parts are manual versus already automated? Who touches it, and how often? We’re trying to understand the process well enough to know whether automation would genuinely help, and roughly what that would involve, not to pitch you on anything.
We’ll also use the call to talk honestly about fit. Sometimes a business needs one small, targeted automation. Sometimes it’s a broader look across a few connected processes. And once in a while, what someone describes just isn’t a good candidate for automation, at least not yet, and we’ll say so directly rather than manufacturing a project that doesn’t need to exist.
By the end of the call, you should have a clear sense of whether moving forward makes sense, and what that looks like in terms of our Audit, Design, Build, and Handover process. Nothing needs deciding on the spot. If it’s a fit, we follow up with next steps. If it’s not, that’s a perfectly fine outcome too, and you’re welcome to reach back out later if your situation changes.
If You’re Not Ready to Book a Call Yet
Not everyone wants to jump on a call the first time they land on this page, and that’s completely reasonable. If you’d rather learn more about how we work first, the Services pages break down each of the six areas we cover, including the kinds of problems each one typically solves. The About page covers our thinking on automation more broadly, including why we pair n8n with AI agents capable of judgment calls rather than just firing off simple triggers.
If you’ve read through those and still have a question, you don’t have to wait until you’re ready to book a call to reach out. Just email admin@botflowcraft.com. Ask how the self-host option works, whether certain integrations are realistic for the tools you use, or anything else you’re weighing before committing to anything. We’ll give you a straight answer, and if a quick call would actually settle it faster than back-and-forth email, we’ll say that too instead of dragging things out.
There’s genuinely no obligation attached to reaching out, at any stage. Whether you’re emailing to book a call, ask one specific question, or just get a read on whether automation is worth pursuing for your situation at all, the same rule applies: we reply within one business day.
More Frequently Asked Questions
What if I don’t actually know what my process is costing us in time or money?
That’s a completely normal starting point, not a blocker. You don’t need a precise figure to reach out. A rough sense of how often the task happens, how many people it touches, and how long it takes them is usually enough for us to judge whether it’s worth a closer look. Putting a clearer number on that cost is actually part of the Audit phase, if you move forward. So describe the problem in general terms in your first email rather than waiting until you’ve quantified it precisely.
Can more than one person from my team join the discovery call?
Yes, definitely. If the process you want to automate involves other people, a co-founder, an operations lead, whoever actually works in the tools day to day, it’s often useful to have them on the call. They tend to know the practical details of how a workflow really runs, which helps us ask better questions and get a more accurate picture in less time. Just mention in your email who else might be joining so we know to expect them.
Is there a minimum company size or team size to work with you?
No. We work with founders, operators, and teams of varying sizes, and what matters more than headcount is whether manual work has become a real bottleneck for you. A small team drowning in repetitive tasks can be just as good a fit as a much larger one. Not sure whether your situation qualifies? Describe it in your email and let us give you a straight answer.
What if I already know exactly what I want built?
That genuinely helps, but it doesn’t mean you can skip talking to us first. Even when someone comes in with a clear idea of the automation they want, we still walk through the Audit and Design steps to make sure the solution actually holds up against how the process works in practice, and to check there isn’t a simpler or more reliable way to get the same result. Describe exactly what you have in mind in your email, including any tools or logic you already know needs to be involved, and we’ll take it from there.
How quickly could a project actually start after the call?
That depends on what comes out of the Audit and Design phases, since those determine the scope and shape of the work before anything gets built. There’s no fixed timeline we can promise upfront, because it genuinely varies based on how complex the process is and how many systems are involved. What we can say is that after the discovery call, if it’s a good fit, the next step is scheduling that audit, and we’ll stay upfront with you at every stage about what’s realistic for your specific situation, rather than handing you a generic estimate that might not hold up.
Do I need to have already read the Services or About pages before emailing you?
No, not at all. Reading them first can help you describe your situation more precisely, but it’s not required. A rough email describing what’s slowing your team down works just as well as a starting point, and we’ll ask whatever clarifying questions we need on the call.
What if my process touches more than one of the six service areas?
Honestly, that’s the norm rather than the exception. Most real workflows cut across categories: a lead qualification process might involve an AI agent, a CRM update, and a notification, all in the same sequence. You don’t need to figure out how to categorize it before reaching out. Just describe what’s happening end to end in your email, and we’ll work out during the call which services are actually involved and how they fit together.
Should I email you or is there a form to fill out instead?
Email is the most direct route, and it lets you describe your situation in your own words instead of squeezing it into a rigid set of form fields. A short, plain description of what’s slowing your team down, along with any tools already in use, gives us enough to prepare for a useful first call. There’s no required format, so don’t worry about getting it perfectly organized before you send it.